Technology and AI Policies

Technology and AI Policies

Policy on the Use of Artificial Intelligence (AI) in Academic Publishing Specify acceptable use of AI tools in manuscript preparation and review, ensuring human oversight.

 

GJMHS adheres to the ethical guidelines established by the International Committee of Medical Journal Editors (ICMJE) and the Committee on Publication Ethics (COPE) regarding the use of Artificial Intelligence (AI) in research and publication. This includes ensuring compliance with the principles of authorship, integrity, and transparency.

 

Disclosure of AI Use:

 

At the time of submission, authors must disclose whether artificial intelligence-assisted technologies (such as Large Language Models [LLMs], chatbots, or image creators) were used in the production of the submitted work. This disclosure should be clearly described in both the cover letter and within the manuscript itself.

 

AI as a Non-Author:

 

AI tools such as chatbots (e.g., ChatGPT) are not eligible to be listed as authors. As AI lacks the ability to take responsibility for the accuracy, integrity, and originality of the work, these qualities are essential for authorship. Therefore, the authors are solely responsible for any material in the manuscript that involved AI assistance.

 

Review and Editing Responsibility:

 

It is the responsibility of the authors to thoroughly review and edit any AI-generated content, as AI outputs may appear authoritative yet could be incorrect, incomplete, or biased. Authors must ensure the accuracy and quality of the final manuscript, and must not rely solely on AI-generated results without human verification.

 

Plagiarism and Attribution:

 

Authors must assert that their manuscript, including any AI-generated text or images, is free from plagiarism. Proper attribution must be made for all quoted material, ensuring full citations are included for any external sources used, including those generated by AI. Authors should ensure the integrity of their work by adhering to proper citation practices for any AI-generated content.

 

Compliance with COPE and ICMJE Guidelines:

 

GJMHS’s AI policy is aligned with the Committee on Publication Ethics (COPE) Position Statement on AI tools (February 2023) and the ICMJE Recommendations (January 2024). These guidelines emphasize transparency, authorship responsibilities, and the ethical use of AI in medical research and publication.

 

 

 

  1. Digital Repository Policy*

Highlight compatibility with repositories and open-access mandates.

Allow authors to deposit published or pre-published versions in institutional or public repositories.

 

GJMHS allows authors to deposit all versions of their manuscripts in institutional or subject repositories without any embargo. Authors may freely deposit the following:

 

  • Preprint
  • Author’s Accepted Manuscript
  • Version of Record

 

There are no restrictions or embargoes on the deposit of these versions, and authors can make their work publicly available immediately after acceptance. This policy ensures broad accessibility and dissemination of research findings.

 

 

 

 

  1. Privacy Statement*

Ensure no overlap by covering data protection comprehensively.

 

Ghurki Journal of Medical and Health Sciences (GJMHS) is committed to safeguarding the privacy and confidentiality of all personal information provided by authors, reviewers, and other stakeholders. We value the trust placed in us and adhere to a strict policy for the protection of personal data shared with us.

 

This policy outlines how we collect, use, store, and protect your information. All stakeholders are encouraged to read and understand this policy before submitting any personal information or engaging with GJMHS.

 

Collection and Use of Personal Information

 

  • Authors and Reviewers: When authors or reviewers engage with GJMHS (e.g., submitting a manuscript, participating in peer review, or communicating with the

editorial team), we may collect personal details such as names, contact information, academic affiliation, job title, and other relevant data.

  • Purpose: This data is used solely for processing manuscript submissions, conducting peer reviews, facilitating communications, and maintaining records related to the journal’s operations.

 

Third-Party Disclosure

 

  • Limited Sharing: We may share personal information with trusted third-party partners such as publishers or event organizers who assist in journal operations. However, we ensure that these parties adhere to the same privacy standards.
  • No Unauthorized Sharing: We will not share your personal information with any third parties without your explicit consent, except where required by law or for services directly related to the journal's operation.

 

Rights of Authors and Reviewers

 

  • Data Ownership and Control: Authors and reviewers have ownership of their personal data. You may request access, correction, or deletion of your personal information at any time by contacting the editorial office.
  • Intellectual Property: We respect the intellectual property rights of authors and reviewers. Authors retain the copyright to their work, while GJMHS holds the rights for publication and dissemination as specified under the terms of the publication agreement.

 

Policy Changes

 

  • GJMHS reserves the right to modify this privacy policy at any time. Changes will be communicated to authors and reviewers via email or website notice. All updates will be reviewed and approved by the editorial board.

 

Contact Us

 

If you have any questions or concerns regarding this privacy policy or how we handle your personal data, please contact the editorial office at editor@gjmhs.com.

 

By submitting to GJMHS, you consent to the terms of this Privacy Policy.